REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTING SERVICES – INDIVIDUAL CONSULTANT SELECTION)
Name of Project: Tanzania-Zambia Transmission Interconnector Project (P163752),
Grant No.: D350
Assignment Title: Financial Management Specialist of the EAPP – PIU
Reference No. : ET-EAPP-79558-CS-INDV
The Eastern Africa Power Pool (EAPP) has received financing from the World Bank toward the cost of the Tanzania-Zambia Transmission Interconnector Project and intends to apply part of the proceeds for consulting services. The consulting services (the Services”) include providing the service of Financial Management Specialist.
The consulting services (“the Services”) of the Financial Management Specialist will include (but is not necessarily limited to):-
a) Prepare or support in the preparation of the project annual budgets as part of the annual work plan and budget preparation and revisions thereof; Establish budget monitoring and control system and ensure that payments are made for planned activities for which budgets exist; Follow – up to ensure that actual expenditures are in line with budgets and analyze and provide explanation to users on any variances thereof;
b) Ensuring that all payments for the project are made and recorded in accordance with the approved budgeted/planned amounts as approved and complies with IDA Financial Management Manual, the Financing Agreement and other laid down accounting procedures and operational guidelines;
c) Ensure that internal control procedures are in place and are adhered with;
d) Ensuring that all the payments vouchers are adequately supported with appropriate source documentation, duly authorized for payment and properly filed to facilitate easy retrieval and referencing;
e) Ensuring that approved bank accounts are maintained at adequate levels to enable scheduled payments to be made without delay, undertaking timely cash flow projections and observing good treasury and cash management practices;
f) Developing or updating Financial Management Manual of the project; Maintaining and updating all required financial records, including cashbooks, ledgers, commitment registers and contract registers;
g) Preparing monthly reconciliation statements for all bank accounts;
h) Preparing timely withdrawal applications for replenishments to the designated accounts (DA’s) as well as effecting direct payments to suppliers and/or contractors, in accordance with the laid down procedure guidelines; Preparing a monthly reconciliation statement to the IDA disbursements records;
i) Prepare monthly, quarterly & annual financial statements as appropriate as well as any other financial status reports required by Stakeholders; Submit Interim financial reports quarterly to World Bank in line with reporting requirements of the World Bank and the Project Appraisal Document (PAD);
j) Communicating with consultants and suppliers on issues concerning payments, disputes and account settlements;
k) Overseeing the enhancement and development of proper record management – record keeping and filing systems;
l) Maintaining accurate recording of all the projects fixed assets in the Fixed Asset register and subsequently carrying out timely updates, reconciliation and verification of such assets acquired for the Project;
m) Ensuring that all the project fixed assets are correctly identified and physical verifications carried out on a regular basis to ascertain existence and condition(s) and that all fixed assets are adequately insured;
n) Supporting financial audit of the project by external audit and ensure that findings relating to the project are addressed on time;
o) Lead, facilitate, and support the External Audit of the project’s Annual Financial Statement by preparing the necessary reports from the project accounting system and other records, in accordance with the prescribed standards;
p) Undertaking the training of key staff of EAPP in the use and interpretation of the financial information and the need to adhere to internal control procedures and guidelines to enhance the financial discipline at EAPP;
q) Ensuring that accounting policies, procedure guidelines and ethical business practices are adhered to at all times in the conduct of business at all levels of EAPP and World Bank;
r) Actively participating in the continuous development of financial management and accounting systems to meet the ever changing demands of Information, communication and technology;
s) Performing any other related tasks as may be deemed necessary and assigned by Project Manager from time to time.
The following skills are essential for this work:
a) The candidate should be a professional accountant (CPA, CA or equivalent membership of an internationally recognized professional accounting institute) with a Bachelor’s degree in accounting, business, finance, economics or related subject. MA/MS in financial management or accounting is an added advantage;
b) Having experience with EAPP and/or EAPP utilities will be an added advantage;
c) A minimum of 8 years of direct relevant experience in a financial management or accounting, including broad expertise in the management of finance in the public and/or private sector;
d) A minimum of 5 years of direct relevant experience in financial management in World Bank financed projects;
e) Demonstrated skill in computer application and use of software programs is an essential requirement;
f) Proven analytical and evaluative skills on key procurement issues and problems;
g) Strong communication skills and persuasiveness in presenting, negotiating and resolving highly complex issues, both orally and in writing in English;
h) Strong interpersonal skills and orientation as a team member;
i) Ability to deal sensitively and build effective working relations with clients and colleagues.
The detailed Terms of Reference (TOR) for the assignment can be obtained on the following link: http://eappool.org/employment-opportunities/ and are attached to this request for expressions of interest.
The Eastern Africa Power Pool now invites eligible individual consultants (“Consultants”) to indicate their interest in providing the Services. Interested individual consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
The attention of interested individual consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 revised November 2017 and August 2018 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
The consultant will be selected in accordance with the Individual Consultant Selection method (INDV) set out in the Procurement Regulations.
Duration of the Assignment
The duration of the assignment/service is for three years, subject to 6 months’ probation period with satisfactory performance before confirmation. Continuation to the second and third years will be subject to satisfactory performance evaluated yearly. Expected start date is June 2020.
The EAPP is an equal opportunity employer; qualified women are strongly encouraged to apply.
Place of Work
Eastern Africa Power Pool (EAPP) Secretariat Headquarters, Addis Ababa, Ethiopia.
Application File (PDF Format)
Consultants/Applicants interested in this assignment are required to submit Expression of Interest accompanied with their detailed Curriculum Vitae (CV), copies of passport as well as education degree(s) and other relevant certificates.
Deadline of Submission
Expressions of Interest together with CVs and other required documents should be sent to the General Secretary, Eastern Africa Power Pool (EAPP) on or before March 24, 2020 at 5:00pm East Africa Time, in PDF format by using the following email address: firstname.lastname@example.org. Expressions of Interest should be clearly marked – “Expression of Interest for Financial Management Specialist, Ref. No.: “ET-EAPP-79558-CS-INDV”.