Terms of Reference for CONSULTANT (MONITORING AND EVALUATION SPECIALIST) OF THE easterN AfricaN power pool (EAPP) – PROJECT IMPLEMENTATION UNIT (PIU)

 TECHNICAL SUPPORT TO THE EASTERN AFRICA POWER POOL

 

 

Position:    Monitoring and Evaluation Specialist of the EAPP – PIU

Ref. No.     ET-EAPP-79568-CS-INDV 

Organization:    Eastern Africa Power Pool

 

 

A.   Project Background and Objectives

The Eastern Africa Power Pool (EAPP) is a regional institution established in 2005 to coordinate cross-border power trade and grid interconnection among nations of the Eastern Africa region. The EAPP currently has eleven (11) member countries (Burundi, Democratic Republic of Congo (DRC), Djibouti, Egypt, Ethiopia, Rwanda, Kenya, Libya, Sudan, Tanzania, and Uganda), and fifteen (15) utilities.

The Council of Ministers (COM) is the supreme governing body of EAPP that provides strategic guidance and oversight. The Steering Committee (SC), which consists of Chief Executive Officers (CEOs) of the member utilities, is the executive arm responsible for policy formulation and monitoring of execution. The day-to-day activities are handled by a General Secretariat located in Addis Ababa, Ethiopia. The Independent Regulatory Board (IRB) is EAPP’s organ for regional regulation and reports directly to the COM. The IRB is composed of the heads of the national regulatory authorities / commissions in each member country.

The objectives of the EAPP are to:

i.      Secure power supply for the countries in the region;

ii.    Optimize the usage of energy resources available in the region by working out a regional investment scheme in power generation, transmission and distribution taking into account the environment effects;

iii.  Increase power supply in the region in order to increase access rate of the population to electricity in Eastern Africa;

iv.  Reduce electricity production cost in the region by using power system interconnection and increase power exchange between countries;

v.    Provide efficient coordination between various initiatives taken in the field of power production and transmission, as well as exchange in the region;

vi.  Create, in the framework of New Economic Partnership for African Development (NEPAD), a conducive environment for investment in order to facilitate the financing of regional integration projects in power generation and transmission; and

vii.    Facilitate, in the long term, the development of the electricity market in the region

 

Total power demand in the EAPP member countries in 2015 was forecasted to be 315 TWh according to EAPP’s 2014 Regional Master Plan, which is based on EAPP member countries’ latest national master plans. Demand in the region doubled over the previous ten years, and is expected to grow at 9% per annum over the next decade. The 2014 EAPP Regional Master Plan also established that 54% of existing and committed supply in the region is coming from thermal resources.

Tanzania-Zambia Transmission Interconnector Project

The proposed Regional Interconnector Project consists of a series of projects to connect the electricity grids of Tanzania and Zambia, strengthening transmission infrastructure to enable cross-border power exchange between the Eastern and Southern Africa regions, and enhance technical capacity of the EAPP to perform and coordinate intra- and inter-regional electricity trade to enable access and deliver electricity in an economically efficient and environmentally sustainable way.

The proposed series of projects will (i) connect transmission grids of Tanzania and Zambia to create the first high voltage link between the EAPP and the Southern African Power Pool (SAPP) for bi-directional regional power trade, (ii) strengthen the capacity of respective utilities in Tanzania and Zambia to plan for, and participate into intra- and inter-pool power trade in EAPP and SAPP, and (iii) enable the extension of distribution networks to allow expansion of energy access to unserved and under-served areas of each respective country. In addition, the series of projects will advance regional integration between Eastern and Southern Africa, while accruing tangible economic benefits to both countries through enhancing power supply options and increasing revenues from power trade.

Power trade can address key energy challenges in Africa, including the continent’s chronic need for adequate availability of generation capacity to address supply shortages at least cost. The regional integration of Africa’s power systems would facilitate large-scale development of the region’s cost-effective and clean energy sources. Regional transmission interconnections, supported by legal frameworks for electricity trade, would allow the countries in the region accessing the benefits of diverse primary generation sources and thereby optimize the costs related to electricity service provision. For instance, countries with small domestic markets will be able to access much larger regional markets, thus leveraging economies of scale for development of large domestic generation resources. Improved reserve margins and the possibility to access regional supplies for serving peak demand will enable importing countries to defer and/or reduce/avoid large and lumpy investments in domestic generation, greatly reducing the internal fiscal burden.

The SAPP is already mostly interconnected, while interconnections among EAPP members are growing. SAPP is the most advanced pool in the continent consisting of nine (out of twelve) interconnected members and with an established institutional structure. Tanzania, Malawi, and Angola are the only member countries not yet interconnected to the SAPP grid. In comparison, EAPP has eleven member countries with relatively limited interconnection and trade (high voltage links are operational between Ethiopia-Sudan, Ethiopia-Djibouti, Libya-Egypt). However, with ambitious generation developments in Ethiopia and planned transmission interconnectors (such as the Ethiopia-Kenya, the Kenya-Tanzania, and the proposed Tanzania-Zambia), EAPP has built up ambitions of substantially expanding power trade.

The proposed interconnection is the last component of the Ethiopia-Kenya-Tanzania-Zambia (EKTZ) transmission corridor that is being developed in a phased manner. The corridor development has been identified as one of the priority power infrastructure projects for Africa designated by Program for Infrastructure Development in Africa. This regional power corridor is key for materializing the potential for power trade between the SAPP and EAPP and improving energy security and quality of supply in the region. The Power Purchase Agreement (PPA) between Ethiopia and Kenya is already in place and the PPA between Ethiopia and Tanzania is being negotiated.

The World Bank is providing a US$10million IDA Grant for Technical Assistance to EAPP under the Tanzania-Zambia (TAZA) Transmission Interconnector Project (Component 4 of the Project). The Technical Assistance will cover:

a)    institutional strengthening and capacity building to EAPP to ensure synchronized operation of grids in the power pool and for Project management;

b)    support for the operationalization of centralized short-term markets to complement long-term bilateral contracts;

c)    strengthening EAPP’s Independent Regulatory Board (IRB) and capacity building and knowledge sharing among the region’s regulatory boards; and

d)    the establishment of a regional technical assistance facility for feasibility studies and capacity building and knowledge sharing between the region’s utilities.

This component may support, for example, measures to facilitate interconnection of EAPP and SAPP, such as grid code harmonization, and putting in place the legal and regulatory mechanisms. The precise scope is outlined in the TAZA Project Appraisal Document (PAD) and is closely aligned with the ongoing World Bank-executed Multi Donor Trust Fund (MDTF) support to the EAPP Secretariat.

The EAPP is looking for a Consultant (Monitoring and Evaluation Specialist) who can strengthen EAPP’s Project Monitoring and Evaluation (M&E) capacity during the initial stages of the project’s implementation.  The position will be funded under the IDA Grant to EAPP. 

B. MAJOR ROLE AND OBJECTIVES OF THE ASSIGNMENT:

The role and objective of the assignment is be responsible for monitoring and evaluating the performance of consultants, deliverables, procurement management, Financial Management, Safeguard, Institutional execution risks and Project management performance to ensure the allocated fund has to be properly utilized to attain the project objectives.  

C. SCOPE OF WORK

The scope of the assignment includes the following tasks:

 

·      Review existing M&E framework, tools and indicators defined in the TAZA PAD and develop a detailed monitoring, evaluating and reporting procedure specifying sources of data already available and flow of information;

·      Map the results under four project sub-components, a, b, c and d mentioned,  including inputs, activities, outputs, intermediate and final outcomes—with inputs from the EAPP-PIU, Project Manager under TAZA Project and World Bank’s Technical Support team;

·      Discuss progress and share early drafts of the M&E framework with the EAPP-PIU, TAZA Project Manager and other key stakeholders for inputs and comments, as well as discuss constraints and opportunities, and how to communicate sensitive or confidential data;

·      Finalize the detailed M&E framework and associated guidelines for dissemination among assigned PIU staff at the EAPP and World Bank. The M&E framework should clearly describe the minimum M&E requirements for the Project and all Project-related indicators, as well as other indicators, to be monitored by the M&E Specialist;

·      Ensure the effective implementation of the M&E Procedure;

·      Provide recommendations on risk mitigation plan, implementation of Project priorities and results;

·      Coordinate monthly project review meetings;

·      Support and work closely with the Project Manager and ensure information gathered through monitoring activities is shared timely with Project Manager;

·      Generate quarterly progress reports on all EAPP-related activities, especially those related to the IDA Grant—reporting progress on all EAPP-related project development indicators and intermediate result indicators specified in the Results Framework matrix included in the TAZA PAD; and

·      Conduct M&E activities and data collection on other EAPP activities and tasks, as needed. 

Make presentations or conduct workshop on M&E for EAPP staff, as needed.

D.  DELIVERABLES/SPECIFIC OUTPUTS EXPECTED FROM CONSULTANT

In context of  management and implementation of Monitoring & Evaluation project, management of M&E process, and facilitate knowledge building & knowledge sharing on the project, the consult shall deliver the following results in each key result areas:

 

1)    Ensures the implementation of Monitoring & Evaluation project, focusing on achievement of the following results:

 

·      Responsibility for planning, preparation, budgeting, reporting and oversight of project monitoring &evaluations.

·      Organization and coordination of evaluation missions for the project

·      Developed detail M&E manual and associated guidelines in the form of an operational manual, including: M&E principles;  procedures and templates for data collection and reporting for results indicators; and  roles and responsibilities for reporting on the results achieved, including format, content, frequency, source(s) of data.

 

2)    Ensures effective management of the evaluation process ,focusing on achievement of the following results:

 

·      Quarterly Progress Reports (QPR) with inclusion of Performance Indicators for expected results with baselines and targets (at least on all the relevant indicators specified in the Results Framework matrix included in the TAZA PAD). To the extent possible, each progress report will rely on available tools and indicators in the existing M&E systems. Where such indicators are not available, recommendations will be developed in consultation with Bank sector specialists on methodology for data collection and analysis, reporting frequency, and institutional arrangements. The Quarterly Progress Reports should be delivered the last business day of each quarter (last business day of March, June, September and December);

 

·      Timely preparation of sound analytical documents with well-reviewed and sound positions on areas evaluated, assessment of the impact and effectiveness of the project;

 

·      Prepare a share an QPR report with the World Bank no later than a month before the start of the World Bank Mid-Term Review mission;

 

·       

 

·      Follow up on implementation of evaluation recommendations. Ensuring the optimal use of evaluations by providing guidance in preparation of timely management response to all mandatory evaluations and by developing a communication plan.

 

3)    Ensures facilitation of knowledge building and knowledge sharing in the area of monitoring and evaluation, focusing on achievement of the following results:

 

·      Identification and formulation of evaluation findings, lessons learned and recommendations;

 

·      Collaboration and coordination with World Bank team interventions on monitoring and evaluation issues;

 

·       Conduct results-oriented monitoring and evaluation trainings; and

 

·      Participation in evaluation community remaining abreast of latest development and professional norms, standards, tools and methodologies.

Other deliverables for the assignment will be based on requests for support by the EAPP-PIU or TAZA Project Manager. These will also include any other tasks related to “Scope of Work” outlined in Section C.

E.  SPECIAL TERMS & CONDITIONS / SPECIFIC CRITERIA

This consulting assignment is being funded by The World Bank. The consultant shall work under the direct supervision of and report to the EAPP General Secretariat (GS). The consultant shall work closely with the PIU’s team.

The consultant is required to provide part-time for 180 days per year during the period of three years. During the period, the consultant may undertake visits to EAPP’s member countries utilities and SAPP GS as needed to complete the above-mentioned tasks.

The following skills are essential for this work: 

·      Academic specialization: The consultant should have a minimum of Masters in Power Engineering, Business Management / Project Management and other relevant fields from a recognized university;

·      The candidate should have relevant work/practical experience of at least ten (10) years;

·      The candidate should have demonstrated experience in projects financed by external donors such as the World Bank, and also have knowledge of Project Performance M&E practice of the World Bank Funded Project;

·      Proficiency in Project Management systems is required;

·      Communication and training skills are also essential; and

·      The candidate’s experience with EAPP and/or EAPP utilities will be an added advantage.

F.  LOCATION OF THE ASSAIGNMENT

The expert will be based at the EAPP secretariat office in Addis Ababa, Ethiopia, with frequent travel to project sites in the member countries, as required/applicable.

G.  DUTIES OF THE CLIENT

EAPP will provide the Consultant with the office facilities, utilities, office services – photocopying etc., counterpart staffing and documents the consultant may need to discharge its functions.

H. DURATION OF THE ASSIGNMENT

The duration of the assignment/service is 180 days per year for three years, subject to 6 months’ probation period with satisfactory performance before confirmation and also subject to yearly performance evaluation. Expected start date is 3rd June 2019.