Terms of Reference for POWER SYSTEM PLANNINGENGINEER (PSPE) OF THE EAPP – PROJECT IMPLEMENTATION UNIT (PIU) (CONSULTANT)

 

TECHNICAL SUPPORT TO THE EASTERN AFRICA POWER POOL 

Position:                     Power System PlanningEngineer of the EAPP – PIU

Ref. No:                      ET-EAPP-85430-CS-INDV  

Organization:              Eastern Africa Power Pool (EAPP)

 

A.    Project Background and Objectives 

The Eastern Africa Power Pool is an inter-governmental organization established in 2005 to coordinate cross-border power trade and grid interconnection among nations of the Eastern Africa region.

The pool comprises eleven member countries namely: Burundi, Djibouti, Democratic Republic of Congo (DRC), Rwanda, Egypt, Ethiopia, Kenya, Sudan, Tanzania, Uganda and Libya. EAPP’s General Secretariat is based in Addis Ababa, Ethiopia with a mandate to coordinate the development and functioning of the power pool.

The Council of Ministers (COM) is the supreme governing body of EAPP that provides policy, strategic guidance and oversight. The Steering Committee (SC), which consists of Chief Executive Officers (CEOs) of the member utilities, is the executive arm responsible for policy execution and providing power pool strategic direction. The day-to-day activities are handled by a General Secretariat (GS) located in Addis Ababa, Ethiopia.

The Independent Regulatory Board (IRB) is EAPP’s organ for regional regulation and reports directly to the COM. The IRB is composed of the heads of the national regulatory authorities / commissions in each member country.EAPP’s mission is to expand the regional infrastructure and integrate national power markets into a unified regional market where countries can trade and optimize energy resources to benefit the region with reliable, affordable and clean power.

EAPP’s mission is to expand the regional infrastructure and integrate national power markets into a unified regional market where countries can trade and optimize energy resources to benefit the region with reliable, affordable and clean power.

The EAPP’s mandate is to provide efficient coordination of power production, transmission, and trade in the region; and to facilitate the development of a regional electricity market.

The objectives of the EAPP are to:

i.      Secure power supply for the member countries in the region

ii.     Optimize the usage of energy resources available in the region by establishing a regional investment scheme in power generation, transmission and distribution considering the environment effects;

iii.   Increase power supply in the region in order to increase access rate of the population to electricity in Eastern Africa;

iv.   Reduce electricity production cost in the region by using power system interconnection and increase power exchange between countries;

v.     Provide efficient coordination between various initiatives taken in the field of power production and transmission, as well as exchange in the region;

vi.   Create, in the framework of New Economic Partnership for African Development (NEPAD), a conducive environment for investment in order to facilitate the financing of regional integration projects in power generation and transmission; and

vii.  Facilitate, in the long term, the development of the electricity market in the region 

Demand in the region has doubled over the previous ten years and is expected to grow at 9% per annum over the next decade.The ongoing regional interconnection projects consist of a series of projects to interconnect EAPP member grids and an inter power pool connection between the Southern African Power Pool (SAPP) and the EAPP through Tanzania and Zambia. There are also projects aimed at strengthening internal transmission infrastructure in member utilities to enable cross-border power exchange among EAPP members and between the Eastern and Southern Africa regions. There are capacity building efforts to enhance technical and commercial capacity of the EAPP to coordinate intra- and inter-regional electricity trade and enable increased access to electricity for citizens of the Eastern Africa region. Once completed, the Tanzania-Zambia interconnector will lead to formation of one of the biggest power pools in the world with 23 member countries stretching from South Africa to Libya. Interchange of power among members will lead to optimization of resources within these power pools. Co-ordinated infrastructure development will lead to efficient and effective investment in infrastructure.

Currently, there is relatively limited interconnection and trade among EAPP member countries. High voltage links are operational between Djibouti-Ethiopia-Sudan, Libya-Egypt, Kenya-Uganda, and Eastern DRC – Rwanda – Burundi, forming four (4) islanded networks in the region. However, with ongoing generation developments in Ethiopia and planned transmission interconnectors (Ethiopia-Kenya, Kenya-Tanzania, Tanzania-Zambia (EAPP-SAPP interconnection), Rusumo Falls (Rwanda, Tanzania and Burundi)), it is anticipated that the region will be fully interconnected by 2025 and a full regional market will be set up to facilitate increased power trade.

This position will be funded through a grant funding provided to EAPP by the World Bank for Technical Assistance (TA) under the Tanzania-Zambia Regional Interconnector Project (TAZA). The TA will (i) support institutional capacity building of the EAPP, including knowledge sharing between SAPP and EAPP (South-South exchange); (ii) help design and operationalize a market operator for the EAPP to facilitate short-term power trade, and (iii) strengthen the capacity of the regional regulator. The TA will support various workstreams towards operational and commercial readiness of the EAPP and member utilities for interconnected operations, regional power trade, and the interconnection with the SAPP. The detailed scope of the TA is outlined in the Tanzania-Zambia Regional Interconnector Project Appraisal Document and is closely aligned with the ongoing Bank executed Multi Donor Trust Fund (MDTF) support to the EAPP Secretariat. 

B. OBJECTIVES OF THE ASSIGNMENT: 

The objective of the assignment is to provide power system planning services to the EAPP as part of theProject Implementation Unit (PIU).The EAPP intends to use part of the proceeds from the World Bank grant to hire a Power System Planning Engineer (Consultant) who willparticipate in procurement, supervision, monitoring, evaluation, and follow-up of all power system planning aspects of projects implemented by the EAPP. 

C.  SCOPE OF WORK 

The scope of the assignment includes the following tasks:

The Power System Planning Engineer shall assist the PIU and EAPP General Secretariat to achieve the above stated objectives, and in so doing, shall carry out all necessary tasks, including but not limited to the following: 

  • Prepare, in collaboration with the EAPP team, terms of reference (TORs) for EAPP power system planning assignments/studies;
  • Coordinate input of EAPP member countries to regional planning studies and ensure consistent assumptions are used across studies.
  • Provide supervision and oversight on all power system planning related aspects of projects to ensure that assignments/studies are implemented as per requirements and timelines contained in the TORs.
  • Review of all project deliverables/documents submitted by different consultants employed by the EAPP.
  • Liaise with other power pools, in particular SAPP, on planning activities
  • Work closely with the EAPP Planning Committee to identify and fill data gaps and perform other duties as needed.
  • Participate in relevant procurements, bidand proposal evaluations, and contract negotiations;
  • Represent EAPP at relevant meetings and clearly present the EAPP’s position as authorized by the General Secretariat.
  • Contribute to annual procurement plans associated with power system planning in consultation with the World Bank Team and the EAPP General Secretariat;
  • Follow-up and monitor contracts that cover procurement of consulting firms, and different milestones defined in the contracts.
  • Maintain, in an agreed format, records (files, emails, communication etc.) related toall power system planning projects.
  • Prepare regular reports (monthly, quarterly and annual) on the projectsand submit to the World Bank and EAPP General Secretariat through the PIU manager.

·       Perform any other duties as may be assigned from time to time by the PIU Manager. Collaborate and closely work with other PIU team members, designated EAPP Team, and World Bank Advisors as required.

Successful execution of tasks mentioned above would require the consultant to get quickly familiarized with the EAPP’s institutional arrangements and previous initiatives.  Accordingly, the Engineershould:

 

  • Internalize/familiarize with the EAPP previous studies, terms of reference, tender documents and consultancy contract documents as well as the IDA Grant Agreement provisions and different World Bank guidelines referred to this project and understand the scope of works, roles and responsibilities of each related party.
  • Internalize/familiarize with the institutional set up of EAPP in general and EAPP General Secretariat and the PIU in particular.
  • Engage on an ongoing basis with the EAPP General Secretariat Team and the EAPP Planning Technical Committee members.
  • Provide guidance and assist the EAPP General Secretariat on procurement, implementation, supervision, monitoring and evaluation of power planning aspects of projects.
  • Participate in Bank Supervision Missions; project meetings; and provide technical inputs, guidance and follow-up with the implementing agency (EAPP General Secretariat), in consultation with the Project Manager of the PIU and respective advisors of the World Bank to EAPP General Secretariat. 

D.  DELIVERABLES/SPECIFIC OUTPUTS EXPECTED FROM THE POWER SYSTEM PLANNING ENGINEER

The Power System Planning Engineer shall deliver the following outputs:

  • Inputs to Annual Procurement Plans on all power system planning related activities;
  • Monthly, quarterly and yearly progress reports on all power system planning related activities;
  • Inputs on procurement, implementation, monitoring and evaluation for activities defined in the EAPP Short – term Action Plan.
  • Documentation of all correspondences during implementation of power system planning related activities;
  • Project Completion Report as inputs to the PIU Project Completion Report. 

E.  REQUIRED QUALIFICATIONS/COMPETENCES 

The Power System Planning Engineer to be recruited shall be a highly qualified, knowledgeable and experienced person with not less than 10years’ experience in apower utility environment, five of which must have been at senior or higher engineer level. The individual shall meet the following qualifications: 

  • Bachelor’s degree in Electrical, Electro-Mechanical Engineering from a recognized University.
  • Master’s degree or Postgraduate degree in Electrical, Electro-Mechanical Engineering, Business Administration, Finance, Management, or Economics will be an added advantage.
  • A minimum of 10 years of post-qualification experience in the power sector with a minimum of 5 years at senior level encompassing planning, project procurement, implementation, monitoring and evaluation in power system planning related activities and projects.
  • Financial and economic analysis skills; and procurement management skills (tender documents preparation).
  • Ability to work effectively in a cross-functional team environment with a capacity to work with minimal supervision.
  • In-depth understanding and skills in power system planning software like PSSE, DigSilent and others, interconnection operations and demand forecasting.
  • Data gathering skills.
  • Excellent oral and written communication skills in English; Skills in French will be an added advantage.
  • Excellent ability in preparing reports and other project documents.
  • Computer literacy in the use of word processor, spreadsheets and other power system planning applications relevant to power system planning.
  • Hands-on experience with multilateral and bilateral funded projects. 

·       Experience in projects financed by external donors such as the World Bank and African Development Bank.  Knowledge of policies and procedures of the World Bank will be a plus.

F.  MANAGEMENT ARRANGEMENTS 

The Power System Planning Engineer will be functionally accountable to the EAPP Secretary General but administratively work under regular supervision of the PIU Manager to whom all reports and deliverables, as per this TOR, should be submitted. The Power System Planning Engineer shall also work closely with the World Bank’s Energy Sector Task Team (Ethiopia) and other designated World Bank staff and consultants. 

G.  RESPONSIBILITY OF THE EMPLOYER

The Employer will be availing office furniture, office equipment, stationery materials and communication facilities and other materials required by the Power System Planning Engineer to perform his/her duties as specified in this TOR. 

H. DURATION OF THE ASSIGNMENT

The duration of the assignment/service is for three years, subject to 6 months’ probation period with satisfactory performance before confirmation.  Continuation to the second and third years will besubject to satisfactory performance evaluated yearly. Expected start date is June 2020.