Procurement Specialist – PIU | Individual Consultant

The Eastern Africa Power Pool (EAPP) has applied for financing from the World Bank toward the cost of the Horn of Africa Regional Integration for Sustainable Energy Supply Project (P174175) and intends to apply part of the proceeds for consulting services. The consulting services (“the Services”) of the Procurement Specialist will include (but not necessarily limited to the following tasks):-

• Prepare Annual Procurement Plans;
• Develop/Update as necessary the Project Procurement Strategy Document (PPSD);
• Develop, implement and periodically update the Project Procurement Plan in consultation with the World Bank and the EAPP;
• Ensure that procurement is carried out in accordance with World Bank Regulations and procedures;
• Prepare and manage the issuing of Solicitation Documents for all procurements;
• Prepare procurement adverts and have them published locally, and where appropriate, internationally;
• Manage the receipt and opening of bids and proposals;
• Take responsibility for receiving formal bids and bid guarantees and keeping them safely;
• Guide/assist the Procurement Evaluation Committees in the evaluation of EOIs/Bids/Proposals and prepare Evaluation Reports;
• Prepare all requests for approvals of procurement activities to the World Bank;
• Ensure that procurement complaints are handled following the WB Procurement Regulations;
• Provide inputs on procurement for the development/updating of the Project Operation Manual;
• Provide guidance/assistance in the management, completion of contracts and preparation of contract amendments;
• Prepare procurement contracts and guide/assist in their management;
• Maintain a database of all procurement activities for the project;
• Prepare monthly, quarterly, and annual procurement reports;
• Establish a procurement tracking system and monitor procurement activities including the dispatch of procurement documents, short-landings, damages, and necessary arrangements for insurance;
• Ensure timely receipt of invoices, reports, goods, and services;
• Ensure efficient and timely management and completion of contracts, and preparation of contract amendments;
• Develop, design, and execute a procurement filing and record management system;
• Facilitate internal and External Procurement Audits; and
• Develop and deliver a sustainable Capacity Building Program for the EAPP Procurement Staff, and undertake any other functions directly related to the efficient execution of procurement