Project Manager of the EAPP – PIU | Individual Consultant

The Eastern Africa Power Pool (EAPP) has received financing from the World Bank under the Tanzania-Zambia Transmission Interconnector Project (P163752) and intends to apply part of the proceeds for the following consulting services.

The consulting services (“the Services”) of the Project Manager will include (but not necessarily limited to the following tasks):- 

Scope of Services

The scope of the assignment includes (but is not necessarily limited to) the following tasks:

• Coordinate the activities of the PIU and team members and third parties/vendors for the successful execution of the project.
• Ensure that all project activities are delivered on time, within the scope, and within budget.
• Lead the definition of the scope and targets of the annual/quarterly project implementation work-plan, by involving all relevant stakeholders.
• Ensure timely preparation and compilation of (i) procurement plans; (ii) the corresponding annual/quarterly work plan; (iii) an annual/quarterly budget, corresponding with the proposed procurement and work plans; and (iv) timely submission of interim financial reports (IFRs) and project account replenishment requests to the World Bank.
• Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques, and report and escalate to management as needed.
• Manage the relationship of the EAPP management with relevant stakeholders regarding the project implementation.
• Monitor risks and perform risk management /mitigation to minimize project risks.
• Track project performance, specifically to analyze the successful completion of short and long-term goals.
• Review in collaboration with the EAPP Team the draft TORs, EOIs, and RFPs prepared for procurement of activities related to the project implementation.
• Ensure timely preparation and compilation the Final implementation status and Financial report.
• Plan, organize, and manage the procurement processes for the selection of bidders and ensure the preparation of acceptable bid evaluation reports for submission to the World Bank “for no-objection”.
• Lead, participate and finalize contract negotiations with the selected bidders.
• Together with the EAPP, prepare funding proposals and concepts for the mobilization of resources for the implementation of the EAPP 10-Year Strategic Plan (2018-2027) and 3-Year Short-Term Plans.
• Prepare monitoring, evaluation and lessons learned reports and other relevant project-related documents in addition to the documents specified in the Financing Agreement between EAPP and the World Bank.
• Guide and orient efforts and contribution of consultants, EAPP General Secretariat staff, and EAPP Technical Committees towards the achievement of project objectives.
• Manage project administrative activities and monitor financial resources and accounting to ensure the accuracy and reliability of financial reports.
• Participate in the transparent and competitive selection, recruitment/selection, supervision, and mentoring of respective project staff.
• Ensure efficient Human Resources Management (HRM), and conduct regular performance appraisal exercises for project staff.
• Supervise the establishment and maintenance of proper electronic and proper filing systems.

• Follow up and monitor contracts with consulting firms, to ensure delivery of key milestones defined in the contracts.
• Engage on an ongoing basis with the EAPP General Secretariat Team, EAPP Technical Committees’ members and EAPP Advisors.
• Manage and coordinate day-to-day project activities, and administrative and financial matters by applying strategic planning and systematic coordination of project activities.
• Provide direction and leadership in advocating project objectives and ensuring that all interested parties are well-informed about the project activities and goals.
• Ensure supervision of the Project personnel and ensure the quality of outputs and results with optimal monitoring mechanisms; establish effective communication and coordination between the EAPP, the World Bank, and other Development Partners through a well-established reporting system.
• Participate in World Bank Supervision Missions and project meetings and provide technical inputs, guidance, and follow-up with the implementing agency (EAPP).  
• Be proactive in providing solutions where obstacles and difficulties are encountered in all aspects of the project and contract management, procurement, implementation, monitoring, and evaluation.
• Make presentations on project activities in meetings and workshops to various stakeholders
• Undertake any other functions directly related to the efficient execution of assigned position as directed by the EAPP Secretary General.